MINUTES OF THE SANTA FE HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

FEBRUARY 5, 2010

Blythe Cavanaugh called the meeting to order at 1:00 p.m.  Those present were Bill Burton (telephonically), Bob Cooper, Kathy McHenry and Andy Zimbaldi.  Homeowners present were Mr. & Mrs. Gleason and Madison Cooper.  Also present were Kerin Shugart and Wes Porter representing Professional HOA Consultants, Inc. 

Approval of Minutes -   The Board reviewed the minutes of the board meeting held on November 13, 2009.  A motion was made by Kathy McHenry to approve the minutes with correction.  The motion was seconded by Bob Cooper, vote was all ayes; motion carried. 

Financial Report - Andy Zimbaldi gave the financial report.   He had several questions regarding the balance sheet, which Wes Porter answered.  He stated that no reserve contribution has been made this year.

OLD BUSINESS:

Member Communication/Newsletter – The Board directed Kerin Shugart to draft a spring newsletter.  Items that should be included are pool floats and pool heating information.

Paving – Blythe Cavanaugh informed the Board that due to the current issue of the developer not paying the dues the Community Association is not in a position to expend reserve funds. 

Concrete Lifting at the Recreation Area – Kerin Shugart informed the Board that the work has been done and looks very good.  The tree did need to be removed and the decision was made to fill the planter area with concrete.

Developer Issue Update – Blythe Cavanaugh informed those present that the Rams Hill Community Association is in the control of the two homeowner representatives, David Schaack and herself.  They are working with an advisory committee made up of the neighborhood presidents. 

NEW BUSINESS:

Director & Officers Insurance Policy Review – Andy Zimbaldi gave his report relative to the insurance.  He informed the Board that his insurance contact has advised keeping the policy with our current State Farm agent due to the fact that the policy includes some earthquake coverage.  This coverage would not be offered in a new policy.  The recommendation is to look at different a different D&O policy.  One that extends coverage to committees and volunteers is preferable.  Andy Zimbaldi will investigate further and come back to the Board with a recommendation.

Discussion Regarding Current Trash Service – The Board reviewed an analysis of the cost of the current trash pick-up service compared to placing dumpsters in the neighborhood.  This review was prompted by a letter from a homeowner suggesting that dumpster be utilized as a way to save money.  The main concern of the Board was dumpster placement as there are no trash enclosures as there are in other neighborhoods that were designed with appropriate dumpster areas.  After discussion the Board concurred that they are pleased with the current trash service and wish to continue.

Pool Usage Policy for Groups/Parties – An incident at a party that was held at the recreation area prompted the Board to discuss and implement a Pool Usage Policy.  The Board requested that Kerin Shugart prepare a draft pool usage policy for review and adoption at the next meeting. 

Next meeting – The Board agreed that it will meet on Friday, March 12, 2010 at 1:00 p.m.

Adjournment – A motion was made to adjourn the meeting to Executive Session.  The motion was seconded.  Vote was all ayes; motion carried.  The meeting was adjourned at 2:00 p.m.

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