MINUTES OF THE SANTA FE HOMEOWNERS ASSOCIATION BOARD OF DIRECTORS MEETING HELD NOVEMBER 13, 2009

Blythe Cavanaugh called the meeting to order at 1:00 p.m.  Those present were Bill Burton (telephonically), Kathy McHenry and Andy Zimbaldi.  Also present were Kerin Shugart and Wes Porter representing Professional HOA Consultants, Inc. 

Approval of Minutes -   The Board reviewed the minutes of the board meeting held on October 9, 2009.  A motion was made by Kathy McHenry to approve the minutes with correction.  The motion was seconded by Blythe Cavanaugh, vote was all ayes; motion carried.  The minutes of the executive session meeting held on October 9, 2009 were reviewed.  A motion was made by Kathy McHenry to approve the minutes as submitted.  Blythe Cavanaugh seconded the motion, vote was all ayes; motion carried.

Financial Report - The Board reviewed the financial report.  Andy Zimbaldi informed the board that the budget is on track for 2009.  There are currently two delinquencies other than the developer.  There is one CD maturing in the amount of $60,000.  There is approximately $53,000.00 liquid in the money market.  Wes Porter has made the appropriate journal entries as requested by Treasurer Andy Zimbaldi.

OLD BUSINESS:

Landscape Project – The project has been paid for and is 99% complete.  There is a small pick-up list that Gloria will complete very soon.  The McHenry yard needs to be finished based on the homeowner’s recommendations.

2010 Reserve Study – It was noted that the appropriate adjustments have been made to the draft.  Andy Zimbaldi stated that he thinks it is a good study.  The association is at approximately 70% funding and he commented that he thought that is a good place to be.  Blythe Cavanaugh moved to accept the 2010 reserve study as finalized by Complex Solutions.  Kathy McHenry seconded the motion, vote was all ayes; motion passed.

Member Communication/Newsletter – Kerin Shugart has a draft and will send to Blythe Cavanaugh for approval.  The newsletter can be sent out with the year end budget package. 

Paving issue – Blythe Cavanaugh informed the board the letter was sent to the RHCA board regarding the Santa Fe Association’s position on the decision to delay paving.  She stated that the makeup of the master board may change and that on November 6, 2009 the RHCA homeowner elected board members sent a letter to the developer advising them that they are in default and unless cured will lose all declarant rights.  The letter gave GHLAMI 30 days to cure the default.  Blythe Cavanaugh stated that she thought it may be foolish to for Santa Fe to pursue ADR regarding the paving at this time until it is known what happens to the developer.

Concrete Lifting at the Recreation Area – A bid from Steve Wade Concrete was reviewed for removing the damaged concrete section at the entrance to the recreation area.  The proposal was in the amount of $2,875.00.  Kerin Shugart informed those present that she had contacted several concrete contractors and had not had any response.  A motion was made by Bill Burton to accept the bid from Wade Concrete in the amount of $2,875.00.  The motion was seconded by Kathy McHenry; vote was all ayes. Motion carried.

NEW BUSINESS:

Ornamental Tree Trimming – Motion by Blythe Cavanaugh to not exceed the annual budgeted amount for tree trimming.  The motion was seconded by Bill Burton.  Motion was all ayes; motion carried.

Set Pool Temperature Policy – It was noted that some pool users would like the pool heated to 85 degrees.  Blythe Cavanaugh made a motion to set the Board policy at 82 degrees when the pool heater is running.  Bill Burton seconded the motion.  Motion was all ayes; passed unanimously.

Budget Package and Correspondence – Blythe Cavanaugh suggested that a letter be sent from herself and Treasurer Zimbaldi letting Santa Fe homeowners know that the board had considered not raising the dues but the reserve study indicated that a dues increase was necessary.  The letter will go out in the year end package.

The issue of advertising at the recreation area was discussed.  Kerin Shugart stated that a renter/tennis pro had inquired about placing a banner advertising his services at the tennis courts and placing brochures at the bulletin board.  A motion was made by Kathy McHenry to not allow any advertising on common area property.  Blythe Cavanaugh seconded the motion.  Vote was all ayes; motion carried.

Next meeting – The Board agreed that it will meet on Friday, January 22, 2010 unless there are pressing issues beforehand.

Adjournment – A motion was made to adjourn the meeting.  The motion was seconded.  Vote was all ayes; motion carried.  The meeting was adjourned at 1:45 p.m.

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